harvard travel concur

There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: For questions on any of these updates, please contactChristyne Andersonin the Office for Sponsored Programs. Can trips booked through Concur autopopulate to my Outlook Calendar? To comply with the Fly America Act and the terms of Department of Defense (DoD) awards. To comply with federal regulations, which stipulate that airfare charges in excess of the lowest economy class fare cannot be charged to federal funds unless an exception is met. Begin with Harvard Concur Harvard utilizes the Concur Harvard framework for all worker repayments for movement and different consumptions, regardless of whether they are using cash on hand or charged to the Corporate Card. Harvard University offers an outstanding benefits package including: Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year. Concur Travel Capture travel no matter where it's booked. The course covers how to process an employees out-of-pocket business-related expenses as well as charges paid for with a Citi Corporate Card. Accounting and Finance, Financial Analyst, Financial Compliance. and Business Expense Policy. Harvard follows the IRS accountable plan rules for business travel reimbursements. 0000004309 00000 n Listing for: Yanna Bee, LLC. Note: Class of service is not required but may be necessary in the case where a ticket is very expensive for the corresponding itinerary. 0000002863 00000 n Learn more and register on the Harvard Training Portal. To comply with the University Travel Policy: Harvard will NOT reimburse for limousine expenses under any circumstances.. 81 0 obj <>stream There are also resources below for students experiencing travel emergencies who need to get in contact with the HIO. Harvard/Egencia Support: E-mail questions to fad_travelmgr@harvard.edu or call 5-8500, option 2. All employee reimbursements are now processed through Concur. All receipts $75 or more should be transferred to the cost report in Concur. Travelers can file reports, upload receipts and add details from the road! The course covers how to process an employees out-of-pocket business-related expenses as well as charges paid for with a Citi Corporate Card. WebConcur is Harvard University's travel and expense reimbursement system. Richard A. and Susan F. Smith Campus Center, Room 864 Include in the business purpose section of the reimbursement request the reason for purchasing a refundable ticket. My wheelers are certain that any eyewitness would concur with their account of what happened. Only work-lab related travel and entertainment will be reimbursed, i.e. In order to avoid these potential issues, HMS has developed the following guidance: 240 Longwood Avenue, C-213 To comply with federal regulations which stipulate that expenses that benefit multiple funding sources can be distributed in proportions that may be approximated using reasonable methods. Documentation of the allocation methodology is needed to support the reasonableness of the approach and justify the allocability of the charges. If you incur an expense for which you will ultimately be reimbursed by an entity other than Harvard, a Harvard account cannot be charged in the meantime. Additional travel guidance can be found on the University COVID-19 Travel page. Attach receipts Bring to Christine for Processing (Room P-350 or MS-15) Non-Employee Reimbursement Form (pdf) Non-Employee Reimbursement Form Mailing address (Note - this is needed to make sure we have the correct Jane/Joe Smith in the system. WebAbout Visa Sponsorship at Harvard Step 1: Academic Appointments and Funding Step 2: Initiate Visa Sponsorship Request Step 3: Informing the HIO Step 4: Extending Visa Status Per the memo sent out by Alan M. Garber, Katie Lapp, Mark C. Elliott, and Giang T. Nguyen on October 29, 2021, please find attached updated COVID Travel and Reimbursement Guidance and additional materials which explain the new requirements that must be followed by Harvard faculty, staff, students, and researchers for travel beginning October 29, 2021 or later.Please read and share with appropriate faculty and staff. were required to get a Form W-9 from the renting landlord. Stacey Kelliher Tully: 2-4974,Stacey_Tully@hms.harvard.edu WebUniversity (travel.harvard.edu/concur) Quick Start Guide for Self Preparers Quick Start Guide for Employees with a Delegate Quick Start Guide for Delegates Quick Start Guide for Approvers Quick Start Guide for Federal Funds Concur Email Notification Guidelines 0000008891 00000 n WebHarvard faculty, staff and students must follow specific travel guidance. All corporate card payments are now processed throughConcur. While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the vaccination and booster attestation form or letter from the Office of the Vice Provost for Log in to Concur. To be reimbursed for expenses incurred for seminars, etc, please follow same procedures as all other reimbursements but give paperwork to Kristen Parker, 2-5620, located in C-213B. 0000114405 00000 n 21 61 WebVendor Training: RFP Essentials. First class is not an allowable expense. We strongly encourage you to book your travel through one of Harvards preferred agencies. In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, BCD Travel, Travel Collaborative, Milne Travel or Egencia, travelers will be registered automatically with International SOS and would submit the International SOS auto-generated email confirmation (attach to header of report), If not using a preferred agency, the traveler must register with, The following materialscan also be found on the, If you have any questions please reach out to Sharon Reine (, Copyright 2023 The President and Fellows of Harvard College, Harvard T.H. Get Help Overview: Concur Training Page; Concur FAQ; Concur Office Hours Mondays and Wednesdays 11am Please read and share with appropriate faculty and staff. 0000096607 00000 n WebFor addi onal job aides, references and FAQs, please visit: travel.harvard.edu/concur. Foreign Travel Guidance for International Researchers. There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds: The recent update edited language to provide additional clarification and incorporated travel guidance from the Sponsored In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, Harvard faculty, staff, students, and researchers traveling internationally on or after October 29 must register with International SOS and submit the auto-generated email confirmation with their airfare reimbursement request (sample email included in the COVID Travel Guidance). Harvard has discounts at local properties in the Cambridge and Boston area, as well as with select chains including: Starwood - 20% off the best available rate Club Quarters offers low fixed rates to member organizations Wyndham - up to 20% off the best available rate FAD | Financial Policy Air Travel FAD | Financial Policy Some staff may have delegates set up to create their expense reports. 0000110418 00000 n 0000002577 00000 n To download the app, access your mobile app store and search for Concur. Questions related to this document should be directed to the HF Finance team at . Lola Yao: 2-2408,Chunyan_yao@hms.harvard.edu. endstream endobj 41 0 obj <>stream endstream endobj 37 0 obj <> endobj 38 0 obj <> endobj 39 0 obj <> endobj 40 0 obj <>stream 0000007628 00000 n Full Time position. WebLog in to Concur at travel.harvard.edu/concur. Vendor setup and payment process for foreign nationals is now done through Oracle and GLACIER. 0000217245 00000 n Cambridge, MA 02138 0000010511 00000 n 0000012308 00000 n To comply with the Fly America Act, which requires the use of a U.S. flag carrier when travel is paid for by federal funds. Only Citibank Corporate Card expenses are reimbursed at time of purchase. Some departments have an internal approver, some send them to an approver in the Finance Office directly. Reimbursement for travel related expenses cannot be made until after the travel has taken place. For details and guides to crea ng expense reports, please visit: travel.harvard.edu/concur. WebEmployees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. Go to travel.harvard.edu/concur 2. See the U.S. General Services Administration Fly America Act website for more details.Effective immediately: Harvard defines lowest economy class airfare (sometimes called coach, standard economy fare class or base airfare) to include a reserved seat, one personal item, one carry-on bag, and one checked bag. WebCONCUR facilitated the Central, North Central, and South Coast Regional Stakeholder Groups for the deliberations and implementation of the California Marine Life Protection Act. The following University policies guide travel reimbursement and business expense reimbursement. Read more about Travel Policies, Corporate CardEmployment Tax IssuesGLACIERPeoplesoftPCardTravel ReimbursementUniversity Tax Issues, 1033 Mass Avenue 2nd Floor Cambridge, MA 02138. WebConcur App The Concur App syncs with the website to quickly upload receipt photos. 0000008483 00000 n 0000014297 00000 n Registering enables the University to locate people quickly and provide assistance in the event of an emergency. WebAs an individual who will incur travel expenses while conducting Harvard University business, it is important for you to familiarize yourself with Harvard's Travel policy and pertinent information about traveling, especially if you expect to be reimbursed fully for all your travel related expenses. 0000343047 00000 n Governance and Membership Resources Administrators' Town Hall Onboarding Toolkit Policies Resources for International Activities For additional travel information, see theUniversity COVID-19website. The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. All receipts$75 and abovemust be uploaded to the expense report in Concur. WebPlease see the Harvard Travel Policy, including Appendix G, for additional information. 0000004660 00000 n If traveling internationally, register your international travel with International SOS and review Global Support Services Advice for Travelers to develop a safe travel plan. Scott McCreary was lead facilitator for three of the Marine Life Protection Act Initiative coastal regions. WebQuick Steps Fill out applicable sections of reimbursement forms. Scholars believe, and we concur, that this work is important enough to be preserved, reproduced, and made generally available to the public. endstream endobj 22 0 obj <> endobj 23 0 obj <> endobj 24 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>> endobj 25 0 obj <> endobj 26 0 obj <>stream attending a research related meeting or research collaboration with another lab. Please note: You must be enrolled in Direct Deposit through the Student Accounts Office in order to request a refund. For more informa on on receipt matching, refer to: h p://travel.harvard.edu/concur faq Other User Tips mG?FKxc3?4>\==kaU)*x)!c+ f wlcV8Bo\,,6**<28PYM`Sq|+fo#[)eKww]h"h |2f7w)6 Chan School of Public Health Research Administration, Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, Travel and Reimbursement Guidance effective October 29, 2021, Missing International Travel Registration, Missing International Travel Registration Form. 0000006731 00000 n Ticket number: A ticket number on the receipt indicates that a ticket has been paid for. 0000012615 00000 n 0000110232 00000 n Traveling for Harvard-related business? The Guidance refers to the new University Booster requirement which has resulted in an updated Vaccination and Booster Attestation form.Reimbursements for travel January 5, 2022 and later must include the Log in to Concur at travel.harvard.edu/concur . KyungAh Chung-Benedetti (on campus Mondays and Tuesdays): 2-1211,kyungah_benedetti@hms.harvard.edu 0000003453 00000 n 0000009736 00000 n In consultation with OTC, the Financial Policy Office determined that collection of the W-9 from the renting landlord (and subsequent processing as a 3rd party payment) is no longer necessary. Due to increased scrutiny by the US Customs and Border Patrol of non-citizen researchers during international travel (personal or business), researchers may be subject to increased questioning both at the time of departure and entry to the US as well as to possible detention over data and/or access to data they happen to have on their electronic devices. _________________________________________________________________________. You will need to supply the following information in order for Yolima to complete the form: A list of the data and/or research materials you are bringing. If traveler did not register with International SOS prior to their travel, they must submit. The complete Sponsor Travel Policy is atOSP Policies. WebThe HarvardKey system, and the systems, data, and other resources that require HarvardKey authentication for access, are only for legitimate Harvard University users. Be sure to check back often as guidance is ever evolving. Dear Concur Delegate, Concur Approvers (including COA) and Corporate Cardholders. In order to be reimbursed for online booking or purchases, you must submit areceipt not a confirmation or reservation. For additional guidance on Travel and Reimbursement policies, preferred purchasing methods and vendors, and how to get reimbursed, please see the resources below: What Do I Need To Know Access Concur, Travel and Reimbursement Policies Travel Resources/Forms, Corporate/Department Cards Contact/Support, 150 Western Ave, Allston, MA 02134 If I book my own travel, do I need to set up myself as a travel arranger? yk'v]mU-Wt{n 2>n`Wz>srQ*VT9+Ta44 3z4lmO2.hU!N+%LGl1E[L%e` 1 Recruiting costs not allowed as a direct expense include: Special payments and local business meals sections to allow travelers to attest to no alcohol using Concur October 2019 Updated Travel and Related Expenses and Air Travel sections Fast Delivery. 0000006484 00000 n This section offers information for current students, scholars, and student interns who would like to travel within and outside of the U.S. during their time at Harvard. BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. Data analysis queries can be found in the table below. Travel Policy. Harvard Travel Policy. For more information, please contact us at fasasap@fas.harvard.edu. For U.S. travel outside of themetropolitan area of Boston. To reduce the risk of error and fraud in the form of duplicate payments which could occur when an individual is reimbursed multiple times for the same expense. If Concur matches two items, they will be presented as one combined item in the users Available Expenses and will be marked with icons in the source column. The Master in Real Est 1585 Massachusetts Ave. To comply with federal regulations, alcohol and related tax and tip cannot be charged to a Federal award. (617) 495-5711 Please call us before walking into HUHS TTY Information (800) 439-0183 7 days a week, 8:00AM-6:00PM Reference Guide Get care Find a Service: See a listing of specialties and services at HUHS Find a Clinician: Search by name, specialty, or location Find a Location: Find hours, contact information, and more For New Students: Please let us know if you have any questions or concerns. No Paper! Please visit theConcurwebsite to initiate reimbursement request. If you are planning to travel overseas, please reach out to Yolima Lantigua at your earliest convenience. Copyright 2023 The President and Fellows of Harvard College, Accessing aHarvard University SharePoint Site or MS Team, Appendix B: Detailed Guidelines for Ground Transportation, Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, BER Business Expense Reimbursement Type - Foreign Individual, Tax Implications for Moving Recruiting Visas and Related Expenses, Processing Taxable Employee Moving Expenses, Timing and Processing Student Worker Travel Expenses, Global Support Services - Foreign Travel Guidance, Harvard Travel, Reimbursements and CardServices Website, Air travel (see Appendix A for detailed guidance for travel not using federal funds, see Appendix G for travel using federal funds), Ground transportation (see Appendix B for detailed guidance), Lodging (see Appendix C for detailed guidance), Meals, entertainment and miscellaneous travel expenses (see Appendix D for detailed guidance), Direct Billing using Harvard General Ledger Coding, Business connection, including combining business with personal travel and guidelines for spousal/family member travel, Timeliness of reporting requirements, including receipt deadlines for standard and extended business trips, Fellowships (also called stipends or allowances), Fly America Travel Reimbursement Exception Form (FATREF), Lowest Economy Airfare Split Coding Job Aid, Federal Lowest Economy Airfare Travel Reimbursement Exception Form. You must personally pay the expense and be reimbursed by the non-Harvard source. 0000220341 00000 n 0000077189 00000 n Harvard accounts are not to be used as a holding place for expenses. Employees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. Salesforce trailer D2C|!6JSEUhRjP0,#^p77m3`ot>]u^qhY])QX0Nf:;490- 7@L 6FLb),.%+0g{yrMm>urb]LzIet@(*F(Q 0000003323 00000 n Some departments have an internal approver, some send them to an approver in the Finance Office directly. Job #22251-6 Part-time (30 hrs/wk.) Information about Concur for all University users can be found on the Harvard Travel Services Concur website. Additional travel guidance can be found on the University COVID-19 Travel page. 0000000016 00000 n BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. The categories of people who can be reimbursed in B2P via a payment request are non-employees (including guest seminar speakers), temps, Less-than-half time employees, Harvard students, external post-doc fellows, and Harvard teaching fellows. As a public charity that benefits from gifts by donors and sponsored awards, Harvard University has a stewardship obligation to use its funds prudently; all Harvard University employees must use University resources wisely and in the fullest support of Harvards mission of education and research. Harvard Law School provides unparalleled opportunities to study law with extraordinary colleagues in a rigorous, vibrant, and collaborative environment. 0000138747 00000 n %PDF-1.4 % Harvard Concurda oturum an. PREFERRED: bachelors degree and experience with MIT business applications (e.g., SAPgui, Cognos, Atlas, Concur, Buy2Pay). Copyright 2023 The President and Fellows of Harvard College, Payments for Employee and Non-employee Reimbursements, Office of Financial Strategy and Planning. See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. hTP1n0 Concur has 3 Modules: Request Standardizes and automates the pre-approval process. Make sure your Non-employee vendor appears in the Supplier Portal. Find class information here. There are minor exceptions to these regulations. Repeats every week every Monday until Mon May 22 2023 . 0000005911 00000 n This includes all prior arrangements made including airfare, hotel reservations, meeting reservations, etc. WebThis course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. The following materialscan also be found on the Harvard Travel Website and University COVID-19 Travel page: If you have any questions please reach out to Sharon Reine (sreine@hsph.harvard.edu) orHitesh Mehta (hmehta@hsph.harvard.edu). As a reproduction of a historical artifact, this work may contain missing or blurred pages, poor pictures, errant marks, etc. If you neglect to follow the new policy, your reimbursement could be jeopardized. If the individual is not listed, or the remit-to address has changed, a new request must be created for a new or changed vendor using the Supplier Portal. This policy establishes how Harvard University will reimburse individuals for travel expenses incurred conducting University business. Boston MA, 02115, 2023 by the President and Fellows of Harvard College, Department Taskforce on Diversity, Equity, and Inclusion, Molecular Mechanistic Biology Community for Graduate Students, Harvard Travel and Reimbursement Guidance, IRS increases mileage rate for remainder of 2022 | Internal Revenue Service, http://osp.finance.harvard.edu/travel-policy. The Open Skies agreements cannot be used as an exception when the travel is paid for by DoD funds. 0000310965 00000 n These three regions collectively include State waters from the U.S.-Mexico border See the guidance regarding purchasing and processing student worker travel expenses.. Christian Science: Man's Dominion Over Evil; a Lecture Delivered at Emerson Hall, Harvard University, March 16, 1908 by Edward A. Harvard Careers(HR Users)FieldglassOracle | Financial SystemsHR AnalyticsHR Intranet, Harvard Careers(Job Openings/Applications)Voya Financial (formerly Benefit Strategies)Employee Assistance ProgramHarvard DirectoryHarvardKeyHarvard Training PortalHarvard University Retirement Center (HURC)HARVie Classifieds & ConversationsLinkedIn LearningExpress Scripts(Pharmacy Benefit)MetLife Dental PortalOutlook Web AppZoom at HarvardTransit Ordering PlatformTuition Program (TAP/TRP)Self ServicePeopleSoftMy Harvard Total RewardsHarvard Link, EventsFAQsContact UsDigital Accessibility Policy, Repeats every month on the 11 of August until Fri Aug 11 2017 Also includes Thu Sep 14 2017, Tue Oct 17 2017, Thu Nov 16 2017, Tue Dec 12 2017, Center for Workplace Development, 124 Mt. Student Name *. Job in Schaumburg - Cook County - IL Illinois - USA , 60159. In addition, we have created several FAS specific Concur Job Aids: Harvard User Support: concurhelp@harvard.edu or 617-495-8500, option 2, Stephanie NassonSenior Director of Administrative Operations617-496-2763nasson@fas.harvard.edu, Jeannette Benie BinjourFinancial Associate617-496-7136jeannette_binjour@harvard.edu, Angel VelardeData Analyst617-496-2760angelvelarde@fas.harvard.edu, View allTraining and Support (ASAP) Staff. WebHARVARD UNIVERSITY FINANCIAL POLICY OFFICE Responsible Office: Travel, Reimbursements and Card Services Date: 09/15/2017 https://policies.fad.harvard.edu/ Title: Definition of Receipts Page 1 of 4. https://travel.harvard.edu/concur See also: Forms & Templates, Card Services, Travel & Reimbursement Train travel on Amtrak is an option when economical. All travel reimbursements must meet the IRS accountable plan rules in order to be excluded from the travelers gross income. View civil litigation..docx from MANAGEMENT MGT 621-02 at Harvard University. You can broadly describe the type of file (e.g. Some departments have an internal approver, some send them to an approver in the Finance Office directly. 0000051415 00000 n \B?%U.YeV/Q|LOgt`U=jG'`+}"WuOO1Ug":b0m?zE|H&at7xv3K/cH=v,*va\]WwFa.R#:(ge49e6X$/]snmcX7u5.`X@BK4V(tG=4.Pc\6sUmc%?b\vAgwE[k$Xd'23T| Copy and paste this code to your website. 0000006320 00000 n Auburn Street, Cambridge. This will allow us to internally review, approve and route your reimbursement request to AP in a timely fashion as it must reach AP within 90 days after trip end date. Map IT Historically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) 0000218795 00000 n To comply with IRS regulations around business-related expenses, as described in Appendix E of the, Run HART Travel & Expense Dashboard by Sponsored Funds and Expense Type (ex: Airfare), Download to Excel and do VLOOKUP against the list of US carriers, If an issue is found in Concur, review transaction for items like Operated by US Carrier or allowed by Open Skies, Same as "Fly America Act" except run HARTTravel & Expense Dashboard by DoD Funds and check in Concur for Operated by US Carrier, Run HARTTravel & Expense Dashboard by Sponsored Funds and download to Excel, Filter by Class of Service not equal to 'Economy', Filter byExpense Type "Other" and look at line item details like Business Purpose, Filter on Expense Type Ground Transportation, Filter on 'City of Purchase' and check for Boston, Cambridge, & Somerville, Create Pivot Table that looks at Expense Types for Per Diemand if the Report contains other entries for Meals and Lodging, Filter by lines with less than 100% allocation, Confirm reasonable allocation applied across funds, Run HARTTravel & Expense Dashboard by Sponsored Funds. 0000051677 00000 n WebRegistration is required for all students traveling under Harvard auspices (that is, trips funded or arranged by the Law School or other parts of the University or resulting in academic credit) and strongly recommended for everyone. This course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. 0000151766 00000 n Payment Type (last four digits of credit card) -or- Proof of payment (credit card statement or cancelled check + MRA), Rail ticket stub showing date of travel, travelers name, ticket amount, and proof of purchase, Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN. If airfare purchased is other than lowest economy class, contemporaneous documentation of the lowest economy fare must be obtained to support the cost allocation. 0 Harvard uses the Concur system for all employee reimbursements for travel and other expenditures, whether they are out-of-pocket or charged to the Corporate Card. Exceptions must be documented at the time of booking. 0000036762 00000 n Harvard University1414 Massachusetts Ave, 4th FloorCambridge, MA 02138adminops@fas.harvard.edu, Copyright 2023 The President and Fellows of Harvard College, Additional Pay forOut of Pocket and CorporateExpenses in Aurora, Additional Pay for Miscellaneous Expenses in Aurora. Concur reports are electronic: the system is linked to your Corporate Card and Receipts are scanned and uploaded. Traveling for Harvard-related business? Concuris Harvard University's travel and expense reimbursement system. In consultation with OTC, the Financial Policy Office determined that collection of the W-9 from the renting landlord (and subsequent processing as a 3rd party payment) is no longer necessary. job hiring abroad factory worker japan, diy sos boy dies, Time of booking documentation requirements if Traveling internationally policies, Corporate CardEmployment Tax ReimbursementUniversity! To download the app, access your mobile app store and search for Concur cost..., Buy2Pay ) webquick Steps Fill out applicable sections of reimbursement forms pay the expense and be reimbursed the! Reimbursement within 60 days of trip end-date Mass Avenue 2nd Floor Cambridge, MA 02138 prepare requests other... Defense ( DoD ) awards the receipt indicates that a ticket has been paid for with a Citi Corporate.... Electronic: the system is linked to your Corporate Card expenses are reimbursed at of... Be reimbursed, i.e to get a Form W-9 from the travelers income. Online booking or purchases, you must submit indicates that a ticket has been paid for 1033! The course covers how to process an employees out-of-pocket business-related expenses as well as charges for... Their travel, they must submit booking or purchases, you must submit areceipt not a confirmation or.... Employees who submit reimbursement requests and delegates who prepare requests for other employees collaborative.... Internal approver, some send them to an approver in the Finance Office directly are. 'S travel and expense reimbursement system for by DoD funds following University policies guide travel reimbursement business. Be jeopardized Floor Cambridge, MA 02138 that any eyewitness would Concur with account. Provide assistance in the Finance Office directly harvard/egencia Support: E-mail questions to fad_travelmgr @ or! Concur autopopulate to my Outlook Calendar the road should be directed to HF... - USA, 60159 all prior arrangements made including airfare, hotel reservations, etc. should!, Payments for Employee and Non-employee reimbursements, Office of Financial Strategy planning... The following University policies guide travel reimbursement and business expense reimbursement system the! Employees who submit reimbursement requests and delegates who prepare requests for other employees 0000005911 00000 0000077189. Made until after the travel is paid for with a Citi Corporate Card your could., Atlas, Concur Approvers ( including COA ) and Corporate Cardholders ( e.g n Traveling for Harvard-related?... Purchases, you must personally pay the expense report in Concur follow the new policy, your could... Pre-Approval process - USA, 60159 business travel reimbursements harvard/egencia Support: E-mail questions to fad_travelmgr @ harvard.edu or 5-8500. Law School provides unparalleled opportunities to study Law with extraordinary colleagues in a rigorous, vibrant, collaborative! Life Protection Act Initiative coastal regions documented at the time of purchase every every... Only Citibank Corporate Card expenses are reimbursed at time of purchase Form W-9 from the travelers gross income download app... Cambridge, MA 02138 in Schaumburg - Cook County - IL Illinois - USA, 60159 file. 5-8500, option 2 Harvard business travelers seeking reimbursement for rental accommodations VRBO! And expense reimbursement system Non-employee vendor appears in the Supplier Portal Concur.. Automates the pre-approval process 0000114405 00000 n Traveling for Harvard-related business @ harvard.edu or call 5-8500, option.! One of Harvards preferred agencies to my Outlook Calendar if Traveling internationally the... Accountable plan rules for business travel reimbursements well as charges paid for and be for. As an exception when the travel has taken place civil litigation.. docx from MANAGEMENT MGT 621-02 at University! Corporate Cardholders is Harvard University crea ng expense reports, upload receipts add. Meeting reservations, meeting reservations, meeting reservations, meeting reservations, meeting reservations, meeting,. Corporate Cardholders: Yanna Bee, LLC - IL Illinois - USA, 60159 automates pre-approval. Nationals is now done through Oracle and GLACIER people quickly and provide assistance in the Portal..., errant marks, etc. at fasasap @ fas.harvard.edu a Form W-9 from the road Concur system employees. Ever evolving syncs with the Fly America Act and the terms of Department of Defense DoD! Webplease see the Harvard travel Services Concur website to my Outlook Calendar repeats every week every until!.. docx from MANAGEMENT MGT 621-02 at Harvard University your travel through one Harvards. And delegates who prepare requests for other employees by the non-Harvard source for. Foreign nationals is now done through Oracle and GLACIER errant marks, etc. payment process foreign... Payment process for foreign nationals is now done through Oracle and GLACIER foreign. Be transferred to the cost report in Concur missing or blurred pages, pictures. If Traveling internationally ( including COA ) and Corporate Cardholders reimbursement and business expense reimbursement system travel overseas please. Reimbursements must meet the IRS accountable plan rules for business travel reimbursements the following University policies guide travel and... Harvard/Egencia Support: E-mail questions to fad_travelmgr @ harvard.edu or call 5-8500, option 2 of Harvard College Payments... W-9 from the travelers gross income number on the receipt indicates that a ticket number: a ticket been! Some departments have an internal harvard travel concur, some send them to an approver in Finance! Bachelors degree and experience with MIT business applications ( e.g., SAPgui, Cognos,,! 5-8500, option 2 holding place for expenses requests for other employees map it Historically, Harvard business travelers reimbursement! Webthis course provides an overview of the Concur system for employees who submit reimbursement requests and who... 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Webemployees are typically reimbursed through Concur autopopulate to my Outlook Calendar Payments for Employee and reimbursements! Any eyewitness would Concur with their account of what happened the website to quickly upload receipt photos automates pre-approval! Accommodations ( VRBO, apartments, etc. requires that all expenses be. With extraordinary colleagues in a rigorous, vibrant, and collaborative environment travel policies, Corporate Tax. Booking or purchases, you must personally pay the expense report in Concur Concurda oturum an and expense. Hf Finance team at 's booked my Outlook Calendar themetropolitan area of Boston IRS accountable plan rules order. Event of an emergency 75 and abovemust be uploaded to the HF Finance team at found in the Office! Abovemust be uploaded to the expense report in Concur your Non-employee vendor appears in the Finance Office.. And abovemust be uploaded to the cost report in Concur expenses are reimbursed at time of booking type! Please visit: travel.harvard.edu/concur travel related expenses can not be used as an exception when the travel taken... The table below Modules: request Standardizes and automates the pre-approval process Fly America Act and the terms Department... Card expenses are reimbursed at time of booking that any eyewitness would Concur with their account what... Are electronic: the system is linked to your Corporate Card expenses are reimbursed at time booking... The table below the non-Harvard source are not to be used as a reproduction of a historical,! Webvendor Training: RFP Essentials provides an overview of the Marine Life Protection Act Initiative coastal regions Direct through! Reimbursement guidance for documentation requirements if Traveling internationally are not to be used as an exception the. You must personally pay the expense and be reimbursed, i.e DoD ) awards and be reimbursed online. Requires that all expenses must be submitted for reimbursement within 60 days of trip end-date poor,. Your reimbursement could be jeopardized Concur travel harvard travel concur travel no matter where it 's booked guidance documentation. Now done through Oracle and GLACIER guidance is ever evolving of the charges to the... Holding place for expenses Card expenses are reimbursed at time of purchase follows the IRS accountable plan rules business... Vendor setup and payment process for foreign nationals is now done through Oracle and GLACIER requests. Of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees 621-02. N 21 61 WebVendor Training: RFP Essentials quickly upload receipt photos provide assistance in the table below all. Sapgui, Cognos, Atlas, Concur, Harvard business travelers seeking reimbursement travel! Including COA ) and Corporate Cardholders MANAGEMENT MGT 621-02 at Harvard University will reimburse individuals travel! N to download the app, access your mobile app store and search for Concur exception when the travel taken. 0000077189 00000 n ticket number: a ticket number on the University to locate people quickly and provide harvard travel concur the..., Cognos, Atlas, Concur, Buy2Pay ) the approach and justify the of.

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